Legal Question in Employment Law in Tennessee
I-9 and copies
My company wants me to make copies of new hires identification and retain it. I thought making copies of such paperwork and ID was against the law - something like creating a forgory. Doesn't this open us up to potenial issues if someone uses this information to steal someones identity?
1 Answer from Attorneys
Re: I-9 and copies
Your employer does not have to make copies of identification documents, but is doing so to prevent the INS from charging him with employing illegal aliens. If you make copies of identification documents, then you must exercise "reasonable care" to maintain the privacy of those documents. In general, they would have to be kept in a locked cabinet and not in a place where anyone at the company could potential find this identifying information.
Mike Guth
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